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Phone Discussion of Proposal

Agenda:

Dear colleague,
This email is just to confirm that the e-model FFAG
proposal meeting will take place at 4pm GMT on Wednesday 15th December.  To
take part, please phone 00 41 22 767 7000 and ask for the FFAG meeting of
Rob Edgecock.  If you have any special requests about the phone connection,
please let me know ASAP.

Thanks........Rob

---------- Forwarded message ----------
Date: Fri, 26 Nov 2004 17:41:56 +0100 (CET)
From: Rob Edgecock <edgecockstrudel charactermail.cern.ch>
Reply-To: t.r.edgecockstrudel characterrl.ac.uk
To: jsbergstrudel characterbnl.gov, fmeotstrudel charactercea.fr, Chris.Priorstrudel characterrl.ac.uk, Mike.Dykesstrudel characterdl.ac.uk,
Grahame.Reesstrudel characterrl.ac.uk, craddockstrudel charactertriumf.ca, Eberhard.Keilstrudel charactercern.ch,
shanestrudel charactertriumf.ca, Hywel.Owenstrudel characterdl.ac.uk, cjjstrudel characterfnal.gov, shinji.machidastrudel characterkek.jp,
M.W.Poolestrudel characterdl.ac.uk, Helmut.Haserothstrudel charactercern.ch, Stephen.Brooksstrudel characterrl.ac.uk,
j.cobb1strudel characterphysics.ox.ac.uk, jbdstrudel characterhep.ph.liv.ac.uk, r.cywinskistrudel characterleeds.ac.uk,
trbojevicstrudel characterbnl.gov, agrstrudel characterbnl.gov, palmerstrudel characterbnl.gov, Yoshiharu.Moristrudel characterkek.jp
Subject: Meeting to discuss e-model FFAG proposal

Dear all,
There are several possible sources of funding that we can apply to
for the non-scaling POP FFAG.  A good candidate is the European Commission
Framework 6 Programme (FP6).  The next deadline for this is (provisionally)
13th April 2005 and by then we will need to have:

(1) defined what the aims of the POP will be
(2) decided what we will build
(3) formed the collaboration to build it
(4) done a defendable cost estimate

So, there is a lot to do on a limited timescale!  To get this work started,
I would like to call a phone meeting on Wednesday 15th December at 4pm
GMT.  Please note that this is one day earlier than you may have seen in
an earlier email due to the ISIS 20th Birthday Party!

I hope you will be able to take part in this.  If I've missed anybody from
the circulation list who you think should be there, please feel free to
forward this invitation to them.

I will circulate the dialling instructions much closer to the time.

Many thanks.......Rob

PS Please note that I will only have limited access to email for the next
2 weeks or so and hence won't respond very quickly to emails.

Minutes:

Summary of Phone Meeting #1 on 15th December 2004

 

There are several possible sources of funding for the e-model, with a variety of proposal submission deadlines.  The most urgent, in that it requires a believable cost estimate, is the EC FP6 programme with a closing date of 13th April 2005. What we need to do with some urgency is decide what we want to do, decide how to do it and make a first estimate of what it will cost.

 

The aim of this meeting was to start doing the first of these and also to assign responsibilities for getting the cost estimate done for the various components of the machine when we know what we're going to build.  It should be noted that the person taking on the responsibility for one of these tasks is not expected to do all the work, but to ensure that it is done.

 

The first "component" was originally foreseen to be "FFAG design and specifications". This is different to the hardware tasks in that it is making sure the design is completed, rather than a cost estimate being done. During the discussion at the meeting, however, it was recognised that this needed to be split into a number of sub-tasks.  This has been started below, but needs to be completed.

 

            Action 1.1: Complete list of "design" tasks             - all

 

Component

Institute responsible

Person at institute responsible

FFAG design and specs:

-         purpose of e-model

-         RF frequency

-         cell design

-         etc

 

 

Injector (ERLP, etc)

CCLRC

Hywel Owen

FFAG magnets

BNL?/FNAL?

?

RF and power sources

CCLRC

Mike Dykes

Injection and extraction

BNL

Sandro Ruggiero

Vacuum

CCLRC

?

Controls

CCLRC

Brian Martlew

Alignment system

KEK

Shinji Machida

Shielding

CCLRC

?

Diagnostics

FNAL?

?

 

The responsibilities for the "hardware" tasks still need to be finalised.  People who were not at the meeting, in particular, who are interested in taking on a task should feel free to say so, even if the responsibility seems to have already been assigned.

 

            Action 1.2: Complete hardware responsibilities                   - all

 

The remaining discussion was primarily about how to get started with the proposal.  This led to the following actions:

 

            Action 1.3: Create a website to store relevant documents and information                - Stephen Brooks

 

            Action 1.4: Circulate summary of KEK meeting                  - Shane Koscielniak

 

            Action 1.5: Circulate papers and cell parameters                - Eberhard Keil

 

            Action 1.6: Circulate motivation for model               - Sandro Ruggiero

 

            Action 1.7: Produce 5-page "EU" like proposal                   - Rob Edgecock

 

            Action 1.8: Organise regular meetings                                 - Rob Edgecock

 

            Action 1.9: Create email list                                                  - Rob Edgecock

 

Website maintained by Stephen Brooks and Rob Edgecock.
Work package managed by Chris Prior.